Privacy Policy - Britten Museum

The Britten Museum, hereafter referred to as the Museum.

Purpose To ensure that the Museum abides by its legal obligations under the Privacy Act 2020

Scope This policy applies to all staff, contractors, lessees, volunteers, associates, visitors to the Museum or the Museums website and to all individuals who handle personal information for, or on behalf of, the Museum, whether the personal information relates to their colleagues, or the Museum’s visitors, customers, suppliers or anyone else. It sets out the rights of such individuals in relation to their own personal information that is collected by or on behalf of the Museum.

A copy of this policy will also be given to any third parties to whom the Museum outsources any information processing or storage.

Review Date 1 December 2025

Policy Statement Britten Museum is fully committed to compliance with the requirements of the Privacy Act 2020 (the Act), which came into force on 1 December 2020 and of the Employment Relations Act 2000.

www.legislation.govt.nz/act/public/2020/0031/latest/LMS23223.html

The Museum is required to maintain certain personal information about

individuals for the purposes of satisfying its operational and legal obligations.

Individuals include Museum staff (full-time, part-time, casual), Board Members,

contractors, volunteers, lessees and their staff, visiting researchers, suppliers,

visitors to the Museum’s premises or its website, and any other individual whose

personal information is collected by the Museum or on behalf of the Museum.

Britten Museum recognises the importance of correct and lawful treatment of

all personal information as it helps to maintain confidence in the organisation and

to ensure efficient and successful outcomes when using this information.

Britten Museum endorses and adheres to the 13 Information Privacy

Principles of the Act.

  1. Purpose for collection
  2. Source of information
  3. What to tell an individual
  4. Manner of collection
  5. Storage and security
  6. Access
  7. Correction
  8. Accuracy
  9. Retention
  10. Use
  11. Disclosure
  12. Disclosure outside New Zealand
  13. Unique identifiers

Britten Museum requires all volunteers, employees, and other individuals and

organisations who collect, handle, process, transport and store personal

information on the Museum’s behalf, to familiarise themselves with the principles

(set out in detail in the accompanying procedure) and to ensure that they comply

with them in all their dealings with personal information.

Britten Museum will ensure that all third parties with whom it has agreements

and contracts for service are made aware, and can meet the obligations of, the

Museum’s Privacy Policy and Procedures and that they can provide assurance

that use of any Museum data is secure and handled in accordance with the

relevant legislation.

Information for Staff

All staff will be issued with a Personal Information Privacy Statement at

recruitment. Detailed information relating to the implementation of the Privacy

Policy is set out in the accompanying procedures.

Privacy Officer

The implementation of the Museum’s Privacy Policy is delegated to the Privacy

Officer (see the Privacy Procedure for contact details).

Definitions The following are key terms used in the Privacy Act and in this policy and

associated procedures:

Collect/collection means the taking of any step to seek or obtain personal

information, but does not include receipt of unsolicited information.

Correct/correction means to alter personal information by way of correction,

deletion, or addition.

Document means a document in any form, including:

  • any writing on any material
  • any information recorded or stored by means of any computer or other

device, and any material subsequently derived from information so

recorded or stored

  • any label, marking, or other writing that identifies or describes anything

of which it forms part, or to which it is attached by any means

  • any book, map, plan, graph, or drawing
  • any photograph, film, negative, tape, or any device in which 1 or more visual images are embodied so as to be capable (with or without the aid of some other equipment) of being reproduced
  • Individual means a natural person, other than a deceased natural person
  • Personal information means information about an identifiable individual.

Adopted by the John Britten Preservation Trust 

on 01 December 2025  for immediate implementation